Using the Online Application System



Can I apply to the Summer Science Research Program via fax or mail?

How do I submit an application using the Online Application System?

What application/registration materials must I provide?

What file format is required for documents I upload?

What if I do not have the tools to create PDF files?

What other formatting issues should I be aware of?

Will I be able to start my online application and return to it later to complete the submission?

How do I proceed if I forgot my password?

Can I make changes to my application once it has been submitted?

How many letters of recommendation are required and what is the process for providing you with these letters?

What can my recommenders expect from the OAS?

How do I know that the recommenders I listed have been contacted for a recommendation letter?

How do I know which recommendation letters you have received for my application?

How do I know when my application becomes complete?

How can I check the status of my application?



Can I apply to the Summer Science Research Program via fax or mail?

The Rockefeller University accepts electronic applications for the Summer Science Research Program submitted through the Online Application System (OAS). If you are unable to submit your application electronically, please contact us at:

Summer Science Research Program
The Rockefeller University
1230 York Avenue, Box 53
New York, NY 10065
outreach@rockefeller.edu
(212) 327-7431



How do I submit an application using the Online Application System?

To begin the application process, you will need to enter the required information for each section of the application form. Once you have completed the data entry in a particular section, click "Save and Continue". Once all sections of the application form are completed, you will be asked to review your application.



What application/registration materials must I provide?

First-time applicants to the SSRP must submit:

  1. The completed on-line application form.
  2. A 350- (or fewer) word personal statement describing what science means to you.
  3. A commentary of 750 (or fewer) words on any of the archived Newswire articles linked from The Rockefeller University's Home Page (http://newswire.rockefeller.edu/). Please address the following questions:
    • What interests you about the research discussed in this article?
    • How does this research connect to or enhance what you have learned in your science classes?
    • What are the broader implications of this research?
    • What would you do next if you were the researcher?
  4. An official transcript (with school seal); the original paper copy (no digital copies) must be mailed in by the school.
  5. Two letters of recommendation, from science or math teachers or previous science research mentors. Letters of recommendation should be submitted online. Instructions are provided in the application.
  6. A current curriculum vitae or resume, also submitted online.
  7. The Student Consent and Agreement Form, found in section eight of the online application, is to be downloaded, printed out, and signed by the student, parent(s), and a witness. The paper copy must be sent to the SSRP via US Mail or other mail courier.
Any documents not submitted online should be mailed to:

Summer Science Research Program
The Rockefeller University
1230 York Ave., Box 53
New York, NY 10065

Students returning to the SSRP for a second summer must submit:

  1. The completed on-line application form.
  2. An e-mail from the student's mentor or lab head confirming that he/she is welcome to return to the lab for a second summer (should be forwarded to the Science Outreach Coordinator).
  3. An up-to-date official transcript (with school seal); the original paper copy must be mailed in by the school.
  4. An updated curriculum vitae or resume, also submitted online.
  5. The Student Consent and Agreement Form, found in section eight of the online application, is to be downloaded, printed out, and signed by the student, parent(s), and a witness. The paper copy must be mailed in by the student.

Students who wish to return to Rockefeller for a second summer but would like to be placed in a different lab must contact the SSRP immediately.


What file format is required for documents I upload?

All uploaded documents must be in PDF format. Make sure that your PDF documents do not contain any encryption or password protection.



What if I do not have the tools to create PDF files?

If you do not have the software to create PDF files you may use our Word to PDF converter provided on the Upload Documents page of the application form. Simply upload the Word file you would like to convert and click "Convert." Once you have downloaded and saved the file locally please review it for accuracy. The file can then be uploaded with your application materials. There is no fee for the conversion service.



What other formatting issues should I be aware of?

Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.



Will I be able to start my online application and return to it later to complete the submission?

Yes. All of the information you enter and upload will be saved under your user name and password for submission at a later time. Prior to logging off, you must click "Save and Continue" on the page you are currently working on for the information to be saved.



How do I proceed if I forgot my password?

On the log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password.



Can I make changes to my application once it has been submitted?

You cannot make changes to your application once it has been submitted. Prior to submission, you will have an opportunity to review and edit the information you have entered. If there is an urgent matter regarding your submission, please contact the Outreach Program Office at .



How many letters of recommendation are required and what is the process for providing you with these letters?

You are required to submit names and contact information, including email addresses, for at least two people (maximum of three) who will write a recommendation on your behalf. We will contact your recommenders for recommendation letters, but we suggest that you inform those whose names you will be submitting.



What can my recommenders expect from the OAS?

The recommenders you list on your application form will receive individual e-mail requests that include instructions for uploading a letter in support of your application. We strongly suggest that you notify your recommenders that they will be receiving this e-mail request from The Rockefeller University so it is not filtered as junk mail. Please discuss your application with your recommenders ahead of time as The Rockefeller University will not provide your recommenders with a copy of your application.



How do I know that the recommenders I listed have been contacted for a recommendation letter?

You will be copied on all email requests for recommendation letters for your application.



How do I know which recommendation letters you have received for my application?

Once a letter has been received by The Rockefeller University, both you and the recommender will receive an e-mail confirmation. The required two letters of recommendation must be received by Tuesday, January 21, 2014; a reminder will be sent to the recommenders we have not heard from on Friday, January 10, 2014 and Friday, January 17, 2014, and you will be copied. You may also log-in and click View Application Status to see the status of the recommendation letters received for your application (see below).



How do I know when my application becomes complete?

When all materials are received, you will receive an e-mail informing you that your application is complete. Please note that receipt of mailed in, paper materials are manually registered as "received". The volume of materials is quite high, so please allow for a small lapse between when we physically receive your documents and when they're registered as "received" in our online system



How can I check the status of my application?

You may view your application status at any time after submission by logging in and clicking on View Application Status. You will be able to see the date of application submission and date of completion, as well as the status of the recommendation letters and transcripts for your application.



If there is an urgent matter regarding your application submission, please contact the Outreach Program Office at